January 2022 Minutes of F&GP
Minutes of the Finance and General Purposes Committee Meeting held on Monday 10th January 2022 at 2pm.
Present:
- Councillor Mrs L Simons (Chairman)
- Councillor Mrs J Aspinall
- Councillor Mrs B Bland
- Councillor D Fothergill
- Councillor G Kent
- Clerk, Miss K Broddle
In Attendance: None
36. APOLOGIES, DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATION:
- APOLOGIES: none received.
- DECLARATIONS OF INTEREST: received from all Members of the Committee regarding item 50.
- APPLICATIONS FOR DISPENSATION: granted for all Members of the Committee for item 50.
37. NOTES OF THE PREVIOUS MEETING
- The Notes of the meeting held on the 11th October 2021 had previously been circulated and were resolved for signature as the Minutes.
38. MATTERS OUTSTANDING:
- none.
39. REVIEW COUNCILS RISK ASSESSMENT:
- The Risk Register was reviewed and no amendments were needed.
40. FINANCIAL STATEMENTS:
- The third quarter financial statements were discussed and advised that the percentage spend was 65%, which is within the projected full year spend. No queries were raised.
- The bank reconciliations were proposed, seconded and resolved.
41. UPDATE OF THE CCTV AND INTRUDER ALARM SYSTEMS:
- These two projects were felt to be very important, to maintain the security of the Councils assets and it will be advised to Council that these systems should be upgraded, following receipt of appropriate quotes, with the monies coming from the projects budget for 2022/23.
42. REPLACEMENT OF THE COMMUNITY CENTRE WINDOWS AND INTERIOR DRESSINGS:
- The recommendation to Council will be to replace the windows, with one room at a time and that vertical blinds are used for the interior. The monies to come from the forward plan earmarked reserves.
43. THE QUEENS PLATINUM JUBILEE EVENT:
- The advice to Council is that this event goes ahead as planned with monies coming from the earmarked events budget.
44. UPGRADE OF THE PLAY PARK:
- It was confirmed that the s106 monies, external funding and the additional contribution from Council are in place for this project to go ahead. The total cost is £122,000.
45. RAILWAY STATION SIGN:
- Further information regarding the possibility of the original sign being held by LCC has not yet been confirmed and no paperwork from Sustrans, giving authority has been received to date. The recommendation to Council will be that this project is deferred and considered for the 2023/24 financial year.
46. CHRISTMAS ILLUMINATED DECORATION:
- The recommendation to Council will be that this project is deferred and considered for the 2023/24 financial year.
47. WEEDING TREATMENT FOR THE PLAYING FIELDS:
- Due to previous Covid-19 restrictions, the weed spraying of the Playing Fields has not gone ahead for two years and is now needed. The recommendation to Council will be to accept the quote of £733.20 from AGC for all areas to be treated.
48. COUNCILS GRANT SCHEME FORMS AND POLICY UPDATES:
- The recommendation is for the new donations application form and minor amendments to the policy and grant application to be resolved.
49. MOVEMENT OF MONIES TO EARMARKED RESERVES:
- The movement of monies to and from Earmarked Reserves was proposed, seconded and resolved.
50. PRCEPT FOR 2022/23:
- The proposed budgets and precept were discussed and the recommendation to Council will be that the precept for 2022/23 should be £180,300. This is an increase of 7.58% on the current years amount.
Under the Public Bodies (Admission to Meetings) Act 1960 Councillors resolved to move into closed session for the following items:
- None
