September 2023 Minutes
Washingborough Parish Council
Minutes of the Parish Council Meeting held on Wednesday 20th September 2023 at 6.00pm in the Pavilion meeting room, Fen Road, Washingborough, Lincoln. LN4 1AB
Present:
Cllr Mrs J Aspinall – Vice Chairman
Cllr Mrs B Bland
Cllr R Clark
Cllr Mrs M Gibbons
Cllr Mrs L Hannam
Cllr R Harrington
Cllr G Peck
Cllr Mrs L Simons
Cllr Mrs W Skelton
Cllr Mrs R Whipp
In Attendance: Miss K Broddle (Clerk) and Mrs E Salter (Assistant Clerk)
Also Present: None.
Members of the Public: None.
Public Forum: None.
Reports from LCC and NKDC – NKDC report appended. No report received from LCC.
40. Localism Act 2011 requirements:
Apologies and reasons for absence were received from Cllr G Kent and also Cllrs Carrington, Goodwin (NKDC) and Cllr L Cawrey (LCC).
Declarations of Interest received from Cllr Harrington, regarding LALC items.
Applications for Dispensation: None.
41. Draft notes of the Parish Council meeting held on the 19th July 2023 were proposed, seconded and resolved for signature as the minutes.
42. Matters Raised at Public Forum: None.
43. Clerks Report:
a. To note that the Bowls Club Service Agreement has been signed parties.
b. PAT Testing has been carried out for the current year, including items belonging to Penfold Players.
c. LCC have accepted responsibility for the land on Main Road/Policeman’s Lane and will reimburse cost
d. Comments on the proposed speed reduction on Fen Road have been returned to LCC Highways.
e. Councillors were reminded that the Macmillan Coffee morning will be held on 29th September.
f. Councillors had no comments on the upgrade to the telephone mast.
g. Councillors were reminded that they have signed up to the Civility & Respect pledge, copies were distributed.
43. The following items were resolved as stated:
a. Options from Welton Tree Services for work to the Maple on the village green – it was proposed, seconded and resolved to go with option 2, reduce the whole tree in heigh and reshape sides to match, at a cost of £300 + VAT. Permission from NKDC must be sought initially as the tree is in the Conservation area.
b. Proposed work by National Grid at the electricity distribution system on the playing field – it was proposed to agree to the work with the proviso that all remedial work being undertaken by National Grid or their availability Contractors.
c. Opening of the Warm Room Coffee Morning – it was proposed, seconded and agreed that this will be held fortnightly from 5th October to 14th December and then reviewed. Councillors were asked to email their availability to the clerking team.
d. A further member of the Staffing Panel to bring the Panel up to the required number of members – it was proposed, seconded and resolved for Cllr L Hannam to join the panel.
e. Report of the Policies Working Party – members of the working party who were present stated that their last meeting was prior to the July Council meeting, at which all reviewed policies were resolved and they had nothing further to add.
44. Planning Matters.
a. Applications received:
|
No |
Planning ref no. |
Address |
Work Requested |
WPC Comments |
|
|
23/0806/FUL |
Storage Land, Five Mile Business Park |
Change of use of land to B* self-storage facility |
No comment |
|
ii. |
23/0813/HOUS |
14 The Orchard |
Dropped kerb |
No comment |
|
iii. |
23/0926/HOUS |
124 Granson Way |
Erection of detached annexe as self-contained accommodation (part retrospective), amended to hobbies room |
No comment |
|
iv. |
23/1083TCA |
26 High Street |
T1 Cypress – Fell |
No comment |
b. To ratify comments on the following applications returned under Clerks delegated powers:
|
No |
Planning ref no. |
Address |
Work Requested |
WPC Comments |
|
i. |
23/0835/FUL |
Cloudside Stud, Fen Road |
Temporary siting of mobile home (retrospective)
|
It was ratified that no comments were made on this application |
|
ii. |
23/0839/TPO |
38 Fen Road |
2 roadside trees – crown lift to 3m, prune to clear street light
|
It was ratified that no comments were made on this application |
|
iii. |
13/0885/TPO |
Washingborough Hall Hotel, Church Hill |
T1 Maple – fell T2 Sorbus – fell |
It was ratified that no comments were made on this application |
c. To note the following decisions from NKDC, on the following applications received:
|
No |
Planning ref no. |
Address |
Decision |
|
i. |
22/1139/FUL |
Dell House |
Approved |
|
ii. |
23/0595/HOUS |
Stone Pit Cottage, Canwick Road |
Approved |
|
iii. |
23/0642/HOUS |
The Rectory, Church Hill |
Approved |
45. Financial matters:
a. The payment schedule for August 2023 was ratified were noted.
b. The payment schedule for September 2023 was proposed, seconded and resolved and the salaries were noted.
c. The accounts and budgets for August 2023 were noted.
d. The Unity Trust Bank balance for July and August 2023 was noted and signed.
e. It was proposed, seconded and resolved to have the website maintained through LALC for the remainder of the current financial year at a cost of £85.
f. The costs of between £1300 and £1560 from Selmec for repair work to 13 emergency lights, following the annual inspection, was proposed seconded and resolved.
g. The purchase of the Christmas Tree, ordered under Clerk’s delegated powers was ratified.
h. The report and certificate from the external auditor for the 2022/23 AGAR was noted.
46. Under the Public Bodies (Admission to Meetings) Act 1960 it was proposed, seconded and resolved to move into closed session for the following item: none
47. Staffing Matters
a. The resignation of the Caretaker was noted.
b. Changes to the job description/duties of the Environmental Warden to include cleaning was proposed, seconded and resolved.
c. To recruit an additional cleaner for the Community Centre and Pavilion was proposed, seconded and resolved.
d. Council was advised that the Clerks appraisal had been undertaken by the Staffing Panel and members thanked the clerk for all her hard work.
There being no other business the meeting closed at 7.20pm.