2023-2024 Full Parish Council - Minutes

Minutes of the Parish Council Meeting held on Wednesday 19th July 2023 at 6.00pm in the Pavilion meeting room, Fen Road, Washingborough, Lincoln. LN4 1AB

Present:

• Cllr G Kent - Chairman
• Cllr Mrs J Aspinall – Vice Chairman
• Cllr Mrs B Bland
• Cllr R Clark
• Cllr Mrs L Hannam
• Cllr G Peck
• Cllr Mrs L Simons
• Cllr Mrs W Skelton
• Cllr Mrs R Whipp                                                                     

In Attendance: Miss K Broddle (Clerk) and Mrs E Salter (Assistant Clerk)

Also Present: None.

Members of the Public: None.

Public Forum: None.

Reports from LCC and NKDC – NKDC report appended. No report received from LCC.

29. Localism Act 2011 requirements:

Apologies and reasons for absence were received and resolved to accept from Cllr R Harrington, Cllr Mrs M

Gibbons and District Cllr C Goodwin.

Declarations of Interest received: None.

Applications for Dispensation: None.

30. Draft notes of the Parish Council meeting held on the 21st June 2023 were proposed, seconded and

resolved for signature as the minutes, with amendments.

31. Matters Raised at Public Forum: None.

32. Clerks Report:

1. To note that paperwork has been received from Land Registry regarding the grass verge sited on Main Road, stating that the registered land owner is Lincolnshire County Council, who have been notified of this.

33. The notes from the Finance & General Purposes Committee meeting of 10th July 2023, were received with no

      Comments.

34. The following items were resolved as stated:

1. Request for support for the Witham Valley Access Project and for representatives to attend their meeting on Monday 18th September at 7pm at Fiskerton Village Hall – it was proposed, seconded and resolved that Cllrs Clark and Kent attend the meeting.

2. To take up the offer of the LCC litter picking equipment scheme – it was proposed, seconded and resolved to take up the offer of equipment.
3. To review the use of the Community Centre car park by a resident to serve drinks and snacks from a horse box, which was initially agreed for three months – a report had been requested from the resident on the take up of this facility.  No report was received. It was proposed, seconded and resolved to defer any decision until the report had been received.
4. Consultation regarding the Central Lincolnshire Local Plan – it was proposed, seconded and resolved to make no comments on this item.
5. To note the arboricultural risk report for the trees on the Village Green and Penfold. Further to item 24c from the full Parish Council meeting held on 21st June 2023, the Maple sited on the Village Green would benefit from pruning as branches are now touching the adjacent property – the report was noted.  It was proposed, seconded and resolved to contact Welton Tree Services and ask their advice on pruning the tree and if necessary to apply to NKDC for work to trees in the conservation area.

35. To review and resolve the following policies:

1. Policies requiring no alteration:

1. Smoke Free Policy – the policy was proposed, seconded and resolved.
2. Dignity at Work policy – the policy was proposed, seconded and resolved.
3. Dignity at Work Guidance - the document was proposed, seconded and resolved.
4. Members Code of Conduct – the Code of Conduct was proposed, seconded and resolved.
5. Members Code of Conduct Guidance – the document was proposed, seconded and resolved.
6. Data Breach Policy – the policy was proposed, seconded and resolved.
7. Data Protection policy – the policy was proposed, seconded and resolved.
8. FOI Policy & Publication Scheme – the policy was proposed, seconded and resolved.
9. Records Retention Policy – the policy was proposed, seconded and resolved.
10. Subject Access Request Procedure – the document was proposed, seconded and resolved.
11. Accessibility Statement – the document was proposed, seconded and resolved.
12. Privacy Notice – the document was proposed, seconded and resolved.

2. Policies requiring updates:

1. Standing Orders – standing orders were proposed, seconded and resolved with the updates in place.
2. Filming & Recording of Meetings Policy – the policy was proposed, seconded and resolved with the updates in place.
3. Abusive, Persistent & Vexatious Complaints Policy – the policy was proposed, seconded and resolved with the updates in place.
4. Press & Media Policy – the policy was proposed, seconded and resolved with the updates in place.
5. Communications Policy – the policy was proposed, seconded and resolved with the updates in place.

36. Planning Matters.

1. Applications received:

2. To ratify comments on the following applications returned under Clerks delegated powers:

3. To note the following decisions from NKDC, on the following applications received:

37. Financial matters:

1. The payment schedule for July 2023 was proposed, seconded and resolved and the salaries payments were noted.
2. The accounts and budgets for June 2023 were noted.
3. The Unity Trust Bank balance as at 30th June 2023 was noted.
4. The payment to a resident for damage to a personal belonging of £22 was ratified.

38. Items for Information: None.

39. Under the Public Bodies (Admission to Meetings) Act 1960 it was proposed, seconded and resolved to move into closed session for the following item: none

There being no other business the meeting closed at 6.45pm.

Signature………………………………………………………….                                Date………………………………….

Schedule of payments; June 2023

Petty cash 

Petrol                   £41.98

Cement                £10.15

Total                     £52.13

NKDC                  NDC (CC)                                                                 £380.00

NKDC                  NDC (P)                                                                   £358.00

XLN                     Telephone & Broadband                                          £96.85

ESPO                  Gas (CC April)                                                         £931.81

ESPO                  Gas (Pav April)                                                        £241.95

Hirer                    Damage to handbag                                                £22.00  

ESPO                  Cleaning Items                                                        £51.37

Watson Lindsey Arb             Tree Report                                            £297.90

Welton Tree Services           Tree works (playing Field)                     £360.00

ESPO                   Gas (CC May)                                                       £192.61

ESPO                   Gas (Pav May)                                                      £141.80

Selmec                  Replacement Light (CC)                                      £810.00

Selmec                  Repair of floor buffer                                            £99.30

Glendale               Grass cutting (Chapel Park & Ferry Ln)              £133.63

Ricoh                    Photocopier Charges                                         £227.81

ESPO                   Stationery                                                           £42.05

Total Energies       Electric (CC May)                                            £299.29

Total Energies       Electric (CC June)                                          £288.78

K Broddle              Land Registry Search                                    £14.95

ESPO                    Gas (CC June)                                             £136.62

ESPO                   Gas (Pav June)                                            £78.72

Mower Magic       Hedge Trimmer Cutters                                £114.51

Total                                                                                          £3,553.29

Salaries etc.                                                                              £9,227.62

Total  Expenditure: July 2023                                                  £12,833.03

North Kesteven District Council Report - June/July 2023

Reece, Carola and Ian

1. Proposal to Lift Age Restriction on Taxis and Private Hire Cars

The General Licensing Committee at North Kesteven District Council is considering lifting the age restriction on cars used as taxis and for private hire. The Hackney Carriage & Private Hire Licensing Policy is under review, with a proposal to remove the upper age limit for licensed vehicles. This change aims to provide more flexibility for the trade while ensuring that vehicles meet strict emissions criteria.

2. North Kesteven Building Excellence Awards

The North Kesteven Building Control service held its annual Building Excellence Awards, celebrating outstanding examples of building projects in the district. These projects showcase North Kesteven's commitment to building for the future, climate resilience, and achieving a Net Zero standard. The winners will also be considered for regional and national awards. More information HERE. 

3. Honouring Armed Forces Veterans

North Kesteven District Council honoured 13 veterans with Veteran's Badges, recognizing their combined 300 years of service in the British Armed Forces. An additional nine veterans will receive badges by mail. The badge presentations took place during a lunch event for Armed Forces Day, where the community showed support for current and former military personnel. More information  HERE.

4. Voter ID Initial Analysis

The Electoral Commission has conducted an initial analysis of the impact of introducing Voter ID during the recent local council elections. To learn more about the analysis and access local information, please visit the provided link HERE.

5. Parliamentary Boundary Review Changes

The final changes to the Parliamentary Boundary Review for 2023 have been laid before Parliament. To find more information about the changes affecting North Kesteven's constituencies, visit the provided link HERE..

6. Council's Air Quality Project Expands to School Buses and Taxis

North Kesteven District Council is extending its "Be Smart, Stop - Start" project to school buses and taxi operators. The campaign aims to improve public health and protect the environment by raising awareness about the dangers of vehicle idling. Drivers are being reminded to turn off their engines when waiting in their vehicles, particularly near schools, as children are more vulnerable to the harmful effects of vehicle pollutants.

7. LGC Awards Win

North Kesteven District Council has been recognized as the winner in the Housing category at the LGC Awards. This achievement acknowledges the council's efforts to develop Council homes that prioritize climate action and meet future housing needs. Congratulations to all the winners and nominees!

For more information on these topics, please visit the provided links