2023-2024 Full Parish Council - Minutes

May 2023 Full Parish Council Minutes

Minutes of the Annual Parish Council Meeting

held on Wednesday 17 May 2023 at 6pm.

Present:

  • Cllr G Kent
  • Cllr Mrs J Aspinall
  • Cllr Mrs B Bland
  • Cllr R Clark
  • Cllr Mrs M Gibbons
  • Cllr R Harrington
  • Cllr G Peck
  • Cllr Mrs L Simons
  • Cllr Mrs R Whipp

In Attendance: Miss K Broddle (Parish Clerk) and Mrs E Salter (Assistant Clerk)

Also Present: None.

Members of the Public:

Two Representatives of Washingborough Bowls Club and two members of the public.

Public Forum - None

Reports from LCC and NKDC –

  • LCC report appended.
  • No report from NKDC received.
  1. Members returned the following documents: Election Expenses, Declaration of Acceptance of Office, Register of Interests, Dispensation Requests and GDPR Compliance Checklist.
  1. Election of the Chairman: Cllr G Kent was elected to the position of Chairman and the Declaration of Acceptance of Office was completed and signed.
  1. Election of a Vice Chairman: Cllr Mrs Aspinall was elected to the position of Vice-Chairman.
  1. Appointment of the Finance & General Purposes Committee:
  • It was proposed, seconded and resolved to appoint the following,
  • Cllr Mrs Simons (Chairman)
  • Cllr Mrs M Gibbons (Vice-Chairman)
  • Cllr Mrs Aspinall
  • Cllr Mrs Bland
  • Cllr R Clark
  • Cllr Kent
  1. Appointment of the Staffing Panel and the respective Chairman:

It was proposed, seconded and resolved to appoint the following,

  • Cllr Mrs Whipp (Chairman)
  • Cllr Harrington
  1. Confirmation of the appointment of representatives to outside bodies:

It was proposed, seconded and resolved to appoint the following,

  1. Washingborough Garretts Charity - Cllr Mrs Gibbons and Cllr Kent.
  2. Pike and Eure/George Walker Education Foundation - Cllr Mrs Bland.
  3. Lincolnshire Association of Local Councils – Cllr Harrington.
  1. Localism Act 2011 requirements:
  1. Apologies and reasons for absence – None received.
  2. Declarations of Interest received – None.
  3. Applications for Dispensation – None.
  1. Draft notes of the Parish Council meeting held on the 19 April 2023 were proposed, seconded and resolved for signature as the minutes.
  1. Matters Raised at Public Forum: None.
  1. Applications for Co-option to the Parish Council:
  1. It was proposed, seconded and resolved to Co-opt Mrs L Hannam and Mrs W Skelton to the Parish Council.
  1. Clerks Report:
    1. It was advised that Washfest will now take place on 24 June 2023.
    2. It was advised that the Clerking team are postponing the Craft Fair until 2024.
    3. It was advised that the Environment Agency will carry out survey work, of the River Witham to assess if the Councils site is suitable for the River Surveillance Network (RSN).
  1. Annual Governance and Accountability Return (AGAR) for the Financial Year 2022/23.
    1. The internal audit report (AGAR page 3) was proposed, seconded and resolved.
    2. Section 1 - Annual Governance Statement (AGAR page 4) was proposed, seconded and resolved.
    3. Section 2 - Accounting Statements (AGAR page 5) were proposed, seconded and resolved.
    4. The Public Rights and Publication of Unaudited Annual Governance and Accountability Return dates of the 5th June – 14nd July 2023 were proposed, seconded and resolved.
  1. The internal auditors report was noted and the recommendations were proposed, seconded and resolved.  
  1. The following items were resolved as stated:
    1. Annual Maintenance Quotes – the recommendation from the Clerking team were proposed, seconded and resolved as;
  • Selmec - Electrical Work, FCU Service, Emergency Lighting, Fire Alarm Testing.
  • Jeff Keen Building Services - Plumbing, Gas work.
  • Lindum Fire Services - Fire Extinguisher Service.
  • M Gladwin Electrical - PAT Testing.
    1. Macmillan Coffee Morning 2023 – it was proposed, seconded and resolved to hold the coffee morning on 29th September 2023.
    2. Washingborough Netball Club, request to have an additional court painted on the playing field – it was proposed, seconded and resolved to agree to the request and a court will be painted on the training area of the playing fields.
    3. Consideration for barriers at the entrance of the Community Centre car park – it was proposed, seconded and resolved not to consider this request as barriers are not appropriate or practicable and the cost would be prohibitive.
    4. Meeting with Washingborough Bowls Club – after a short discussion it was proposed, seconded and resolved that the Bowls Club would take the updated agreement to their committee for discussion and will report back to the Parish Council as to their decision.
    5. Warm Room – it was proposed, seconded and resolved to continue with a warm room from October but to rename it as a Coffee Morning.
    6. Core Training for Councillors – a list of courses had been distributed prior to the meeting and it was proposed, seconded and resolved for Councillors to contact the Clerking Team with their requests and these will be booked for them.
    7. Full Parish Council Meeting Times – following a vote it was proposed, seconded and resolved to start the 2023/24 meetings at 6pm.
  1. Planning Matters.

a. to resolve any comments on the following applications received
Planning ref no. Address Work Required WPC Comments
23/0167/HOUS 10 Canterbury Drive Application withdrawn by applicant  
23/0529TCA 9 School Lane Variegated Norway Maple – crown reduction and lift Council do not wish to comment on this application.

b. To ratify comments on applications returned under Clerks delegated powers:
Planning ref no. Address Work Required Comment
NONE      

c. to note decisions by NKDC Planning on the following applications
Planning ref no. Address Decision
22/1721/FUL Land at Five Mile Lane Approved
  1. Financial matters:
    1. The payment schedule was proposed, seconded and resolved and the salaries payments were noted
    2. The accounts/budget for April 2023 were noted.
    3. The Unity Trust Bank balance of account as at 30th April 2023 was noted.
    4. Work to Failed Lights at the Community Centre – the expenditure for replacement LED lighting was ratified by Councillors.
  1. Items for Information:
  1. Notification of the adoption of the Central Lincolnshire Local Plan 2023 – noted.
  2. Temporary traffic restriction on School Lane and Penfold Lane – noted.
  1. Under the Public Bodies (Admission to Meetings) Act 1960 it was proposed, seconded and resolved to move into closed session for the following item: none

There being no other business the meeting closed at 7.15pm.

SCHEDULE OF PAYMENTS: March 2023
Account/Date Payee Description Amount
Petty Cash       
      £0.00
       
Current Account      
17 May 23 Sharp Shine Window Cleaning £39.00
17 May 23 R Popplewell Internal Audit £102.60
17 May 23 Total Energies Electric (P) - March £237.68
17 May 23 Total Energies Electric (P) - April £183.12
17 May 23 Total Energies Electric (CC) - March £475.94
17 May 23 Total Energies Electric (CC) - April £236.59
17 May 23 LALC Annual Training Scheme £186.00
17 May 23 NKDC NDR (CC) £380.00
17 May 23 NKDC NDR (P) £328.00
17 May 23 XLN Telephone & Broadband £96.85
17 May 23 JKBS Boiler Service, taps, heating pump £504.00
17 May 23 ESPO Cleaning Materials £146.82
17 May 23 Weatson Lindsey Arboriculture Ltd Tree Survey CC & Playing Fields £582.00
17 May 23 Mower Magic Tractor Part £8.96
17 May 23 Selmec Attend for Tripping Switch £82.80
17 May 23 Glendale Grass Cutting Ferry Lane/Chapel Park £133.63
17 May 23 Citron Hygiene Sanitary Disposal £112.93
17 May 23 WCF Chandlers Tractor Diesel £358.58
       
    Sub Total = £3,633.10
Salaries etc.   Salaries £9,132.76
       
    Total expenditure: May 2023 £12,765.86

 

Report from Cllr Cawrey (LCC)

North Hykeham Relief Road

A final round of public information events will take place during the week commencing 12 June. On display will be details about what is being proposed to be submitted for planning in October 2023, following discussions at Highways Scrutiny and Executive. The events will take place in South Hykeham, Waddington and Bracebridge Heath. Details on the timings of the events will be released shortly.

His Majesty’s Inspectorate of Constabulary and Fire and Rescue Services

Lincolnshire Fire and Rescue are currently undergoing their 3-year inspection by HMICFRS. This is a thorough inspection of all strategic and operational functions of the fire service as well as an examination of its culture and ethics. LFR has made significant improvements since we were last inspected and we will receive this year’s final report from HMICFRS in the autumn.

Council AGM

This Friday is the Annual General Meeting of Lincolnshire County Council. On the agenda is the election of the Chairman and Vice-Chairman of the Council, Chairmen and Vice Chairman of committees and sub-committees, appointment to the Executive and appointments of Executive Support Councillors. To date, there is no motion expected for debate.

 

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