2019 Parish Council Minutes of Meetings

Minutes of the Parish Council held at Washingborough Pavilion on Thursday 16 May 2019 at 7.30pm

1. ELECTION EXPENSES; DECLARATIONS OF ACCEPTANCE; DECLARATIONS OF INTEREST AND DISPENSATION REQUEST FORMS

1. Forms were received from all Cllr s and authorised by the Proper Officer to the Council.
2. Dispensation for the setting of the Precept was granted to Cllr's under section 33a, b, c and e until May 2023.

2. CHAIRMAN

1. Cllr Fothergill was nominated and unanimously elected.
2. The Declaration of Acceptance of Office was duly signed in the presence of the Clerk.

3. VICE CHAIRMAN

1. Cllr Mrs J Aspinall was nominated and unanimously elected.

4. APPOINTMENT OF MEMBERS TO COMMITTEES, SUB COMMITTEES AND WORKING GROUPS

5. APPOINTMENT OF MEMBERS TO EXTERNAL BODIES

Present

• Cllr D Fothergill (Chairman)
• Cllr Mrs J Aspinall
• Cllr R Clark
• Cllr G Crawford
• Cllr G Kent
• Cllr G Peck
• Cllr Mrs Pierce
• Cllr Mrs Simons
• Cllr Mrs R Whipp
• Clerk, Miss K Broddle
• Mrs M Romaine (Assistant Clerk)

• Also Present: None

6. APOLOGIES, DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATION

1. APOLOGIES – were received and accepted from Cllr Mrs Bland and Cllr Dowlman.
2. DECLARATIONS OF INTEREST – none received
3. APPLICATIONS FOR DISPENSATION – dispensations were granted to Cllr s with regard to Precept setting.

7. NOTES OF THE PREVIOUS MEETING held on the 18th April 2019, were agreed and signed as the minutes.

8. CLERKS REPORT

1. Councils Watercourse –a response has been received from IWDB advising that the request is be discussed at their meeting on 22nd May with the recommendation to adopt the watercourse over Council land.
2. The MUGA have been checked and one light needs to be replaced – the work has been ordered

9. PUBLIC FORUM & DISTRICT AND COUNTY COUNCILLOR REPORTS

1. NKDC – apologies sent
2. LCC – apologies sent

10. REPORTS

1. COMMUNITY CENTRE:
   1. The Bar Agreement has been signed and returned from G Chapman; it was agreed for the Chairman to sign on behalf of Council
   2. Following damage during a recent booking, it was agreed to charge the hirer the full costs of repairing the damage, to the bar doors, broken glasses and the cleaning associated costs.
2. HIGHWAYS:
   1. Proposed Footway/Cycle Path - the draft letter was discussed and accepted, further support has been received from Heighington and Branston.
   2. The request for a further link to North Dales Road was discussed but it was decided not to proceed with this due to its close proximity to the Council opposed planning application on Fen Road. It was agreed for the letter to be sent to LCC Highways, with one abstention.
3. SOCIAL MEDIA:
   1. Posting on the website and Facebook during the last month include: 
      1. community lunch for Senior Citizens;
      2. advert for Location, Location, Location.
   2. A private message from a parishioner was also dealt with.
4. POLICE REPORT: The report for May was noted
5. TWINNING ASSOCIATION: nothing to report
6. PLAYING FIELDS & SPORTING FACILITIES:
   1. It was agreed to allow the football tournament to be held at Washingborough once every 3 years to ensure the quality of the pitches remains high. No charge will be made to hold the tournament.

11. ANNUAL RECEIPTS/PAYMENTS / EARMARKED RESERVES FOR 2018/19

• These were noted

12. ANNUAL GOVERNANCE 2018/19

1. Section 1 - Annual Governance Statement was approved and signed
2. Section 2 - Accounting Statements were approved and signed.
3. Notice of Public Rights and Publication of Unaudited Annual Governance and Accountability Return - the proposed dates were agreed.

13. PLANNING MATTERS

1. APPLICATIONS RECEIVED:
   1. 19/0576/TCA: The Rectory, Church Hill – 5 x trees, 1x crown lift, 1 x crown reduction
      1. Council have no comment on the crown lift or crown reduction part of this application. However, they wish to object strongly to the felling of 5 trees, which do not appear to be diseased or dangerous in any way. They are concerned that there has been a large number of trees felled at this property without a condition being placed, by NKDC, for replanting, and the option of maintenance does not appear to be being considered.
   2. 19/0593/TCA: 1 Church Hill – fell 2 x trees
      1. There appears to be no reason for the felling of these two trees - an application to reduce the crown of the Silver Birch and the height of the Blue Cedar was discussed by Council in March and they had no comment with this request. They are now very disappointed to receive this new application to fell both of these mature trees which do not appear to be diseased. Council wish to object, strongly to this application to fell trees for no reason.
   3. It was agreed to send a further email to the tree officer expressing Councils concerns about the number of applications being received to fell mature, non-diseased trees for no apparent reason.
2. DECISIONS: - Approved:
   1. 19/0252/HOUS – 30 Canterbury Drive
   2. 19/0163/HOUS – 55 Fen Road
   3. 19/0403/HOUS – 5 Oak Hill
   4. 19/0269/HOUS – 37 Fen Road

14. THE FOLLOWING ITEMS WERE DISCUSSED AND RESOLVED

1. Invite to 30th Anniversary of Washingborough Cadets Detachment Hut: it was agreed for Cllrs Fothergill and Kent to attend
2. Telecommunications Mast Paperwork - it was agreed to contact LALC to ask if any other Parish Council have been involved in this situation, if so, to ask LALC if they were able to advise, if not the clerk is authorised to engage the Councils solicitor to ensure that all legal obligations are met. The costs for this are be taken from contingencies budget.
3. Lincolnshire Road Safety Partnership - it was agreed to accept the offer of a further speed survey and once this is done to make any further decisions, if any, that are felt necessary.
4. NKDC Updated Code of Conduct - it was agreed to adopt this document for Washingborough Parish Council, with the implementation date of 17th May 2019.
5. Code of Conduct Training - it was agreed for clerk and Chairman to attend training and to close the office to allow this.
6. Declarations of Gifts or Hospitality - none received by Cllr's.

15. SUSPENSION OF STANDING ORDERS

• It was agreed to suspend Standing Order 1g (A meeting shall not exceed a period of two hours) and allow a further 30 mins to finish the meeting.

16. FINANCIAL MATTERS

1. The following were resolved:
   1. The schedule of payments (see below)
   2. The Unity Trust Bank balance was reported as £57,309.26.32 at the end of April 2019.
   3. The NS&I Annual Statement was noted.
   4. The accounts for April were noted.
   5. It was agreed to pay the following suppliers/contractors by Bac’s;
      1. Escape Washingborough
      2. Grundy Agricultural
      3. Ricoh
      4. B Knight & Son
      5. David St Pier
      6. ESPO
      7. LALC
      8. Glendale

17. CORRESPONDENCE

1. For discussion: none
2. For information:
   1. NKDC: CIL Guidance - noted
   2. Branston Parish Council: Fly Posting: - noted.

Under the Public Bodies (Admission to Meetings) Act 1960 Cllr s resolved to move into closed session for the following items:

18. SCHEDULE OF PAYMENTS (WAGES/SALARIES)

• The schedule of payments was approved.

19. STAFFING PANEL REPORT

• The clerk has been very busy with end of year and election work.

There being no further business the meeting closed at 9.50pm.