2021 Parish Council Minutes of Meetings

Washingborough Parish Council.

Minutes of the Full Parish Council Meeting 18 February 2021 at 2pm Held remotely, under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authorities and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 

Present:

• Cllr D Fothergill (Chairman)
• Cllr Mrs J Aspinall
• Cllr Mrs B Bland
• Cllr R Clark
• Cllr R Harrington
• Cllr G Kent
• Cllr G Peck
• Cllr P Scigala
• Cllr Mrs L Simons
• Cllr Mrs R Whipp
• Miss K Broddle (Clerk)
• Also present: Cllr L Cawrey (LCC), Cllr G Tinsley (NKDC), Cllr C Goodwin (NKDC) and four members of the public.

87. In accordance with the Localism Act 2011, recieved -

1. Apologies were received and accepted from Cllr R Dowlman and Cllr I Carrington (NKDC)
2. Declarations of Interest received - None
3. Applications for Dispensation - None

88. Draft notes of the Parish Council meeting held on the 21 January 2021 were approved and signed as the minutes.

89. Reports from NKDC and LCC Councillors 

• The reports were noted.

90. Public Forum

• Four members of the public were present, two discussed the problems with speeding and increased traffic and the state of roads in the village and two discussed the change of developer at Manor Fields.

91. Correspondence from residents regarding speeding, increase of traffic and road conditions in the Village.

It was noted that the surveys were undertaken during a period of 'Lockdown' due to Covid-19 and the figures may not reflect the true useage of roads.

1. Church Hill (30mph) - the Archer Road survey showed the average details of;
   1. daily flow of traffic 1099 vehicles;
   2. speed of 28.3mph;
   3. 31.2% above speed limit.

• This is a decrease in traffic flow from previous surveys in both June 2019 and November 2014 and an increase in average speed from June 2019 but a decrease in speed from 2014.

1. Fen Road - Archer Road survey was placed in the 30mph section of road and showed the average details of:
   1. daily flow of traffic 2410 vehicles;
   2. speed of 37.7mph
   3. 25.9% above speed limit

• This is a decrease in traffic flow and speed from the survey in 2015.
• The surveys were undertaken through the Lincolnshire Road Safety Partnership, who having reviewed the data have stated that none of the areas fall within enforcement criteria for their mobile or fixed camera operations.
• Cllr Cawrey has agreed to contact LCC Highways to survey the road surface of Church Hill and will also support a request from the Parish Council for further surveys to be undertaken once 'lockdown' has finished, schools are fully re-opened and the work to Pelham Bridge has been completed.

1. The following were proposed, seconded and resolved:
   1. for the Finance and General Purposes Committee to look at costing for a flashing reactive speed sign at their next meeting;
   2. to check the planning conditions regarding damage / reinstatement to verges in connection with the Manor Fields development and to contact NKDC Enforcement Team, if applicable;
   3. details of the Community Speed Watch scheme are to be discussed at the March meeting of Council; and,
   4. the Council write to their Member of Parliament with a strongly worded letter apposing the Department for Transports announcement on the reduction of funding for Lincolnshire's roads and requesting the MP's support on this matter.
2. c. Correspondence regarding a reduction in the 60mph speed limit on Fen Road from the village to Five Mile Lane - it was proposed, seconded and resolved to officially request Cllr Cawrey to take up this matter with LCC Highways.

• As there were members of the public interested in agenda item 7f (change of developer for the Manor Fields Site) It was proposed, seconded and resolved to move this item on the agenda.

92. Lindum Homes - change of developer of the Manor Fields Site

1. The members of the public present were advised that the Parish Council were unable to become involved in the change of developer, as this is a matter for the landowner. Council would only be able to comment on possible amendments to the approved plans should NKDC Planning Authority invite them to do so.
   1. It was proposed, seconded and resolved to take up the offer of meeting with Lindum Homes to discuss the details of the change in developer of Manor Fields.

93. Planning Matters.

• Applications received:

1. 21/0077: 8 Park Crescent – garage extension, rear single storey extension and loft conversion.
   1. It was proposed, seconded and resolved that Council do not wish to make any comment on this application.
2. 20/1807: Cliff Farm, Cliff Lane - extension to form social room at block 2(manager's unit).
   1. It was proposed, seconded and resolved that Council do not wish to make any comment on this application.
3. 21/0068: 1 Favell Road - demolition of existing garage, construction of two storey side extension.
   1. It was proposed, seconded and resolved that Council do not wish to make any comment on this application.
4. 20/0436; Land off Canterbury Drive - erection of 60 dwellings, amendments and additional information.
   1. It was proposed, seconded and resolved to make the following comments - Washingborough Parish Council require a definite statement from the developer with regard to who will be responsible for the maintenance of the open space area, play area and equipment and the swales at this development. They also feel that the soft landscaping and tree planting has not been fully addressed and would like to see this matter resolved.

94.Clerks Report

1. National Association of Local Councils advisory recommendations on the possible return of face to face meetings - the clerk advised that the current legislation, if it is not extended by the Government, is in place until May 6th. As there is uncertainty regarding an extension of the legislation, advice and suggestions will be an agenda item for discussion at the Council's March meeting.
2. Scarecrow Competition Working Party - It was advised that Cllr Peck had volunteered for the working party. Cllrs Fothergill and Harrington also volunteered.

95. The following items were discussed with the resolutions as stated:

1. Licence Renewal for Communications Tower on the Playing Field – the lease and report from the solicitor was reviewed. it was noted that the tenant is able to give the Council three months notice, but the Council are not able to do this and there will be a rent review after five years which could see the rent decrease. Council accepted these points. A further point regarding confidentiality, cannot be accepted by the Council under the 'Openness and Transparency' code and the public rights to inspect and make copies of the accounting records of the Council.

• It was proposed seconded and agreed for the clerk to notify the Solicitor of the problem with the confidentiality point and providing that this point is removed to accept the terms of the lease.

1. Appointment of the Internal Auditor (1 April 2021 - 31 March 2022) - it was proposed, seconded and resolved to appoint the auditor, recommended by LALC.
2. Request for Support from LIVES - it was proposed, seconded and resolved not to support this charity.
3. Request to use the Community Centre Car Park for food vendors to park and trade - it was proposed, seconded and resolved to refuse this request on the following grounds; the Community Centre has been closed for most of the year due to Covid-19 restrictions and this gives the impression that the car park is not used, which is not correct; the Parish Council wish to support local food businesses which this could affect and; residents in the area could be unhappy with noise issues.
4. LALC Annual Training Scheme - it was proposed, seconded and resolved to join the training scheme.

95. Financial matters:

1. The payment schedule was proposed, seconded and resolved (see below).
2. Pavilion Boiler - the clerk advised that three quotes had been requested. two had been received and the one from JKBS accepted by the Chairmen's Action Group, due to the urgent situation of the boiler needing to be replaced.

• Ratification of the purchase was proposed, seconded and resolved

1. The accounts/budget for January 2021 were noted.
2. The Unity Trust Bank balance of account as at 31st January 2021 was noted

96. For information:

1. The closure of Pelham Bridge for a period of six weeks during July and August was noted.

97. Under the Public Bodies (Admission to Meetings) Act 1960 it was proposed, seconded and resolved to move into closed session for the following item.

98. The payroll payments were proposed, seconded and resolved.

• There being no other business the meeting closed at 3.45pm.