Policies & Procedures

Public Participation at Meetings Policy

Topics

1. Introduction
2. Full Parish Council Meetings
3. Standard Committees
Adoption of Policy
1. Introduction
  1. At each ordinary meeting of the Council and its F&GP Committee there will be provision for members of the public to address the meeting. 
  2. The following procedures will be followed.
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2. Full Parish Council Meetings
  1. Prior to the commencement of the meeting there will be a public forum for a maximum period of 10 minutes when members of the public may ask questions or make short statements. Any individual must limit their questions/statements to a maximum of 3 minutes.
  2. All questions must be addressed through the Chairman. Individual Councillors will not respond to questions at this time, unless directed through the Chairman however, at the discretion of the Chairman, the Clerk may be allowed to address / respond.
  3. The format for the public forum and the length of individual representations may be extended at the discretion of the Chairman.
  4. Following the public forum, a maximum of 10 minutes will be set aside for reports of the County and District Councillors.
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3. Standard Committees
  1. At the commencement of each F&GP Committee meeting the Chairman will ask if any member of the public present wishes to speak on any item set out in the agenda for that meeting.
  2. Where a member of the public indicates their desire to speak, they will be heard by the Committee of the particular item for a maximum of 3 minutes.
  3. Where more than two people wish to speak the individuals will be required to agree who will represent their views, provided that where there are differing views one will be allowed to speak in favour of an issue and one against, again for a maximum of 3 minutes each.
  4. A response will be made at the time the subject is discussed, whilst making it clear that the item may still need to be ratified by Full Council
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Adoption of Policy

Washingborough Parish Council has adopted this Policy and has formatted it for on-line use. However, the written document (link below) is the formal document and will always have precedence.

First Adopted
- Dec 2019
Last Update
- Dec 2019
Last Review
- Dec 2019
Link to original document
- Public Participation at Meetings Policy
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