2020 Parish Council Minutes of Meetings

July 2020 Minutes

Washingborough Parish Council

Minutes of the Parish Council Meeting held on Thursday 16th July 2020 at 2 pm, remotely under: The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authorities and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
Present
  • Cllr D Fothergill (Chairman)
  • Cllr Mrs J Aspinall
  • Cllr Mrs B Bland
  • Cllr R Clark
  • Cllr R Dowlman
  • Cllr G Kent
  • Cllr G Peck
  • Cllr P Scigala
  • Cllr Mrs L Simons
  • Cllr Mrs R Whipp
  • Miss K Broddle (Clerk)
  • Also Present: Cllrs G Tinsley, I Carrington (NKDC) and Cawrey (LCC)
16. APOLOGIES, DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATION
  1. APOLOGIES – Cllr C Goodwin (NKDC)
  2. DECLARATIONS OF INTEREST – none declared.
  3. APPLICATIONS FOR DISPENSATION – none received.
17. NOTES OF THE PREVIOUS MEETING
  • The Notes from the meeting held on the 11th June 2020 were agreed and signed as the minutes.
18. PUBLIC FORUM
  • No members of the public were present.
19. NOTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE MEETING – 13TH July 2020
  1. The notes were circulated prior to the Council meeting and were reported on by Cllr Mrs Simons.
  2. The following recommendations were proposed and agreed:
    1. the new member of the bar working party is Cllr Scigala
    2. the charges for the sporting groups will be a monthly agenda item for Full Council to discuss
    3. no charge will be made to the sporting clubs so far this year
    4. to purchase the lawn mower from the caretaker as a back-up for the regular one
    5. for the Clerk to have the discretion to increase the Environmental Officer’s hours as and when required, for up to five hours per week, with regard to Covid-19 compliance
    6. the Covid-19 grant monies, to be awarded to the Washingborough Lions for all the work they have undertaken during the pandemic
20. THE FOLLOWING ITEMS WERE DISCUSSED WITH RESOLUTIONS AS STATED
  1. Covid-19 Outdoor Play Area Risk Assessment – the assessment was agreed, with the item regarding ‘monitoring of family groups’ being removed.
  2. Signage for the Outdoor Play Area – it was agreed to order signage and display this in the car park area and entrance, to the play area off Fen Road.
  3. Covid-19 Community Centre Risk Assessment – the assessment was agreed.
  4. Lincoln Basketball. Request for exclusive use of the MUGA – it was agreed that the organisation may use the area but Council will not agree to exclusivity as this is an open area and available for public use.
  5. A Jones (Map Adventures) request to use playing field grounds for archery and team building for vulnerable children and adults – Council would like further information, regarding exactly what the company are looking for and to advice of the costs for using the facilities.
  6. HBW Football, request for a memorial bench – this was agreed.
  7. M Kitson, request with regard to a new development – it was agreed that Council are not able to advertise a business and that it be advised that the Sheep Wash Times may be of use to the requester.
  8. Washingborough Lions, request for free use the Community Centre to thank their volunteers – this was agreed, but the use must be within Covid-19 requirements.
  9. Washingborough ACF, request for use of Chapel Park for training – this was agreed. It was also agreed that as Council are happy for the ACF to have continued use of Chapel Park, this item is moved to the Clerk under Delegated Powers for her to authorise.
  10. Resident request regarding ASB in the Community Centre car park – Council would not agree to having a gate or barrier at the car park entrance as this is not workable. It will be advised that the Police and NKDC have the powers to deal with ASB.
20. FINANCIAL MATTERS
  1. The following was resolved:
    1. The schedule of payments (see below)
Under the Public Bodies (Admission to Meetings) Act 1960 Councilors’ resolved to move into closed session for the following items:
21. SCHEDULE OF PAYMENTS (SALARIES, etc.)
  • The schedule of payments, Salaries etc was approved.
22. STAFFING PANEL
  1. The following were agreed:
    1. Lone Worker Policy
    2. Office Opening Covid-10 Risk Assessment
    3. Changes to Office Opening Times
There being no further business the meeting closed at 3.50pm
SCHEDULE OF PAYMENTS: 12 June - 16 July 2020
a. Petty Cash
No Date Item Value
i 6 Jul 2020 Window Cleaner £19.00
ii 6 Jul 2020 PPE £83.13
    Total = £102.13
b. Current Account
No Date Item Value
i 30 Jun 2020 Electric (CC) £190.46
  16 Jul 2020 NDR (CC) £395.00
    NDR (P) £358.00
    Electric (CC) £189.72
    Telephone & Broadband £74.38
    Gas (CC) £134.23
    Gas (P) £72.14
    Water Rates (P) £82.00
    Ferry Lane Grass £113.36
    Pavilion Service £396.00
    Playing Fields £887.04
    3 Monthly Fire Alarm Test £216.83
    Covid-19 Signage £63.68
    Booking Refund £98.75
    Sub Total = £3,271.59
    Salaries etc. for July 2020 £6,895.11
    Total expenditure 12 June - 16 July 2020 = £10,268.83
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