May 2026
Washingborough Parish Council
Minutes of the Annual Meeting of the Parish Council held on Wednesday 13th May 2026 at 6.00pm in the Community Centre, Small Hall, Fen Road, Washingborough, Lincoln. LN4 1AB.
Present:
• Cllr Mrs B Bland
• Cllr A Fraser
• Cllr K Newton
• Cllr Mrs A Nixon
• Cllr A Redgrift
• Cllr Mrs L Simons
• Cllr Mrs W Skelton
In Attendance: Miss K Broddle (Clerk) and Mrs E Salter (Assistant Clerk).
Also in Attendance: Cllr C Goodwin (NKDC).
Members of the Public: There was one member of the public present.
Vice Chairman Cllr Mrs L Simons welcomed those present and congratulated Cllr Mrs B Bland on her 50th year as Parish Councillor for Washingborough. The Clerk presented Cllr Bland with a bouquet of flowers.
a. Public Forum: None.
b. Reports from LCC and NKDC: Cllr Goodwin (NKDC) reported on the following: Armed Forces week, Counter Terrorism Policing (CTP) and fuel payment scams. Members were advised that more information can be found on the NKDC website.
01. Election of a Chairman and the completion of the Declaration of Office. Cllr Mrs A Nixon was elected as Chairman. The Declaration of Office was completed and signed. Cllr Nixon took over the chairing of the meeting.
02. Election of a Vice Chairman. Cllr Mrs L Hannam was elected as Vice Chairman.
03. Appointment of the Finance & General Purposes Committee and the respective Chairman.
It was proposed, seconded and resolved to appoint:
Cllr Mrs B Bland
Cllr Mrs L Hannam
Cllr K Newton
Cllr Mrs A Nixon
Cllr Mrs W Skelton
Cllr Mrs Skelton was elected as Chairman.
It was proposed, seconded and resolved for this committee to run with five members.
04. Appointment of the Staffing Panel and respective Chairman. It was proposed, seconded and resolved to appoint:
Cllr K Newton
Cllr T Redgrift
Cllr Mrs W Skelton
Cllr Mrs L Simons agreed to stay on the panel until the Clerks next appraisal in July.
Cllr K Newton was elected as Chairman.
05. Appointment of the representatives to the Washingborough Garrett’s Charity - it was proposed seconded and resolved for Cllr Mrs L Hannam and Cllr Mrs A Nixon to be the representatives.
06. Pike and Eure and George Walker Educational Foundation – it was proposed, seconded and resolved for Cllr A Redgrift to be the representative.
07. Localism Act 2011 requirements:
a. Apologies and reasons for absence were received and accepted from Cllr R Harrington and Cllr Mrs L Hannam.
b. Declarations of interest: None.
c. Applications for dispensation: None.
08. Draft notes of the Parish Council meeting held on 15th April 2026 were proposed, seconded and
resolved for signing as the minutes.
09. Matters raised at Public Forum: None.
10. Clerks Report (for information only):
a. Further to minute no 97c (April 2026) confirmation from the PCC that there are three burial plots remaining at St. John’s Church.
b. To note the email from a resident regarding the bus shelter request.
c. To note Councillor Peck’s resignation and to thank him for his time served as a Parish Councillor.
d. To note the email from Savills regarding the postponement of the Anglian Water Scheme.
11.To sign off the Annual Governance and Accountability Return (AGAR) 2025 – 2026 Documentation.
a. To note the internal audit report (AGAR page 3) – the internal audit report was noted.
b. Section 1 - Annual Governance Statement (AGAR page 4) – the Annual Governance Statement was proposed, seconded and resolved.
c. Section 2 - Accounting Statements (AGAR page 5) – the Accounting Statements were proposed, seconded and resolved.
d. To note the dates for the Notice of Public Rights and Publication of Unaudited Annual Governance and Accountability Return – the Notice of Public Rights and Publication of Unaudited Annual Governance and Accountability Return were noted as 3rd June – 14th July 2026.
12. To discuss and resolve the following items:
a. To review the Standing Orders, including the Terms of Reference. It was proposed, seconded and resolved to accept the Standing Orders.
b. To review the Accessibility Statement. (Website) It was proposed, seconded and resolved to accept the statement.
c. To review the Privacy Notice. (Website) It was proposed, seconded and resolved to accept the Privacy Notice.
d. The report from the Internal Auditor which took place on 23rd April 2026. It was proposed, seconded and resolved to note the comments on the report.
e. The recommendation from the Auditor to appoint an outsourced health & safety officer on a retainer. It was proposed, seconded and resolved for the clerking team to meet with the H & S officer and obtain a quotation for his retainer services. Cllr Newton offered his support with this.
f. To approve and adopt an IT policy and to advise that the clerking team are compiling a Data Map regarding assertion 10 of the AGAR. It was proposed, seconded and resolved to accept the IT policy. It was noted that the data map is now complete and will be brought to Junes full Council meeting for adoption.
g. To note the annual playground inspection report and discuss the items that are marked moderate risk. It was proposed, seconded and resolved for Wicksteed to carry out any repairs that the groundsman is unable to do.
h. Report from Councillor Newton regarding the Project Groundwater portal onboarding session and to agree to hold a community drop in event. Cllr Newton gave a short report and it was proposed, seconded and resolved for the clerking team to work with the project ground water team to arrange some dates for the drop in event.
i. To advise that a parishioner may be prepared to purchase a new speed indicator sign for the village. It was proposed, seconded and resolved to obtain more information from the resident regarding location and ownership of the sign.
j. With regard to the working parties agreed at the F & GP meeting in April a further person for each working party is required to be compliant with standing orders. It was proposed, seconded and resolved for Cllr Redgrift to work with Cllrs Simons and Skelton on the HBW SLA and Cllr Newton to work with Cllr Nixon & Hannam on the Hire Agreements.
13. Planning Matters:
a. To resolve any comments on the following applications received:
i. 26/0522/TCA: 24 High Street – T1 Apple Tree – removal of top branches to prevent it from becoming overweighted with apples at the top of the canopy. Washingborough Parish Council had no comment to make on this application.
b. To ratify comments on the following applications returned under Clerks delegated powers:
i. 26/0365/HOUS: Oak house, 10 Oak Hill – Replacement entrance porch. Council had no comment to make on this application.
ii. 26/0290/FUL: 47 Fen Road - Erection of new garage within rear garden with new access drive. Council had no comment to make on this application.
c. To note the decisions from NKDC, on the following applications received:
i. 26/0032/VARCON: Unit 1 Archive Warehouse Facility, Church Hill – Approved.
ii. 26/0134/HOUS: 17 Malvern Avenue – Approved.
14. Financial Matters:
a. The payment schedule for May 2026 was proposed, seconded and resolved and the salaries payments were noted.
b. The accounts and budgets for April 2026 were noted.
c. The Unity Trust bank statement for April 2026 was noted.
d. To resolve the payments made by Direct Debit and Bacs. It was proposed, seconded and resolved to allow the Clerk to make the listed payments for the 2026/2027 financial year.
e. To confirm the Councils bank accounts signatories – it was proposed, seconded and confirmed that the signatories are: Unity Trust Bank Cllrs Simons, Nixon, Hannam & Skelton. Skipton account, NS & I and Virgin Money: Cllrs Nixon, Hannam & Skelton.
f. To review the Financial Regulations. It was proposed, seconded and resolved to accept the Financial Regulations.
g. To note the CIL Payment from NKDC. The payment from NKDC regarding planning applications 22/0362/FUL and 20/0436/FUL were noted. It was proposed, seconded and resolved that some of the money be used to fully repair the playground and possibly carry out the reseeding work on the pitches.
h. To discuss the quotation from Premier Turfing regarding the work required to the football pitches. It was proposed, seconded and resolved to accept the quotation and inform HBW.
15. Under the Public Bodies (Admission to Meetings) Act 1960 it was proposed, seconded and
resolved to move into closed session for the following items: None.
There being no further business, the meeting closed at 7.28pm
SCHEDULE OF PAYMENTS: May Amount
Petty Cash
12-May S. Hall Sundries
£ 44.51
Current Account
13-May-26 NKDC NDR (P) £ 375.00
13-May-26 NKDC NDR (CC) £ 604.00
13-May-26 Wave Water Rates (P) £ 104.00
13-May-26 XLN/Daisy Phone & broadband £ 140.76
13-May-26 SELMEC Fire alarm test x 4 & FUC service £ 900.00
13-May-26 LALC Cllr Newton Training £ 48.00
13-May-26 R Popplewell Audit £ 162.60
13-May-26 ESPO Gas (P) £ 193.60
13-May-26 G Brown IT £ 60.00
13-May-26 Glendale Grass cutting Chapel park & Ferry Lane £ 156.46
13-May-26 Wicksteed Playground Inspection £ 410.00
13-May-26 Unity Trust Bank Bank charges £ 12.40
13-May-26 Washingborough Bowls Club Donation £ 30.00
13-May-26 Washingborough Bowls Club Grant £ 377.80
13-May-26 Penfold Players Grant £ 1,000.00
13-May-26 ESPO Gas (CC) £ 678.42
13-May-26 Sharpe shine Window cleaning £ 45.00
£ 5,298.04
Total expenditure: May 2026 £ 5,342.55