April 2019 Minutes

Minutes of the Parish Council held at Washingborough Pavilion on Thursday 18th April 2019 at 7.30pm

Present
  • Cllr D Fothergill (Chairman)
  • Cllr Mrs J Aspinall
  • Cllr R Clark
  • Cllr G Crawford
  • Cllr G Kent
  • Cllr G Peck
  • Cllr Mrs Pierce
  • Cllr Mrs Simons
  • Cllr Mrs R Whipp
  • Clerk, Miss K Broddle
  • Mrs M Romaine (Assistant Clerk)

Also Present: Cllr I Carrington & Cllr L Cawrey (LCC)

2520. APOLOGIES, DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATION
  1. APOLOGIES – were received and accepted from Cllr Mrs Bland, R Dowlman, R Oxby (NKDC)
  2. DECLARATIONS OF INTEREST – none received
  3. APPLICATIONS FOR DISPENSATION – were granted for the above.
2521. NOTES OF THE PREVIOUS MEETING held on the 21st March 2019, were agreed and signed as the minutes.
2522. MATTERS OUTSTANDING/ARISING
  1. Watercourse on Council land – no response has been received from Internal Witham Drainage   Board to date
  2. Transfer of Existing Agreement of Telecommunications Mast – Council have signed and returned the agreement and is awaiting its return.
  3. Zebra Crossing – the globes have been upgraded to LED’s by LCC Highways.
2523. DISTRICT AND COUNTY COUNCILLOR REPORTS
  1. NKDC – Councillors are currently in Purdah; a balanced budget has been achieved; there are plans for new affordable housing to be built, to add to the 1000 built in the last 10 years; Cllrs Oxby and Herring are not standing for re-election and they will be sadly missed.
  2. LCC – 88.9% of children achieved their first choice of secondary schools for the coming year; the good citizens award nomination forms are on LCC website; Bardney Bridge closed until early July; The Planetarium currently has the museum of the moon exhibition showing; a tour of LEB has taken place; the opening of the LEB is on schedule.
2524. PUBLIC FORUM
  • No questions were asked.
2525. NOTES FROM COMMITTEES 
  1. FINANCE AND GENERAL PURPOSES COMMITTEE, 8th April 2019.
    1. The notes were circulated prior to the meeting and reported on by Cllr Mrs Simons.
    2. The following recommendations were resolved:
      1. Moving existing providers from cheque payment, by the Council to direct bank payment;
      2. Research the additional option for customers to pay by card machine and the associated Costs;
      3. To accept the quote for the decoration of the corridor and entrance of the Community Centre, from P Dixon and to include this within the existing contract with him;  Any shortfall from the contract with P Dixon to be met from the Forward Plan reserve;
      4. To accept the quote for the weed and feed of part of the playing fields from Ashby Grass Care;
      5. The setting up of a working party to discuss hire charges for Penfold Players for 2020/21 – the members are: Cllrs Mrs Aspinall, Clark and Peck.
2526. REPORTS
  1. COMMUNITY CENTRE:
    1. The Bar Agreement has been sent to G Chapman, but has not yet been returned.
  2. HIGHWAYS:
    1. Laying of a Public Footpath/Cycle Way and Road Widening on the B1190 – a letter of support has been received from City of Lincoln Council for the request to LCC to lay a proper footpath from the railway bridge to the Crematorium. It was agreed to concentrate on the footpath/cycle way as this was felt to be achievable. It was noted that support from the County Councillor would be needed for Highways to give any consideration to Council request, this was received, with hopefully NK supporting as well, following the forthcoming elections.A draft letter from Council was discussed and will be worked on for approval by Council.
    2. The following were agreed;
      1. to approach the remaining members of the four parishes cluster to ask for their support;
      2. to approach Anglian Water and enquire about grants that they may have in place to help:
      3. check the EBP plans to see if there is an over/underpass at the roundabout on Washingborough Road.
      4. It was also discussed that consideration be given to include a further request to provide a link from North Dales Road to Five Mile, along B1190 for a Cycle way
  3. SOCIAL MEDIA: Posting on the website and face book during the last month include:
    1. A request from Channel 4 (TV) to post an item regarding applicants for ‘Location, Location, Location;
    2. mobile library timetable;
    3. A15 road closures;
    4. Co-op Community leaflet;
    5. Trading Standards messages;
    6. statements from NKDC regarding elections on 2nd May.
  4. POLICE REPORT: The report for April was noted
  5. TWINNING ASSOCIATION:
    1. Visit to Orgerus is gathering pace with the Academy interested and hoping to send a junior football team, the tennis club has also been approached for them to also send a team. France is holding the Olympic Games in 2024 and Orgerus would like to get involved in more sports alongside Washingborough.
  6. PLAYING FIELDS & SPORTING FACILITIES:
    1. The middle set of lights on the MUGA are not working and the clerk was authorised to request Selmec to attend and, should the work necessitate additional costs is also authorised to request this work to. It was also agreed that if any bulbs need replacing these should be LED’s
    2. It was noted that some unacceptable behaviour of a small number of Youth Club members, which has been reported to the group leader. It was agreed that if this continues and incurs costs to the Council these will be invoiced to the group leader.
  7. FOUR PARISHES: a meeting was held on March 25th
    1. flyposting – no budget for this;
    2. speeding problem at Branston;
    3. motorists ignoring traffic light at the works on the LEB:
    4. primary care provision monies from new builds to be used locally;
    5. Heighington would like to hold additional LALC training to reduce travel.
    6. The next meeting is due in October – date to be finalised.
2527. PLANNING MATTERS
  1. APPLICATIONS RECEIVED:
    1. 19/0403/HOUS: 5 Oak Hill – demolition of conservatory & erection of single storey extension - Washingborough Parish Council do not wish to comment on this application
    2. 19/0412/HOUS: 22 Oxford Close – erection of single storey garden room - Washingborough Parish Council do not wish to comment on this application
  2. DECISIONS: Approved:
    1. 18/1518/ADV – Fen Road
    2. 19/0159/HOUS – 2 Grosvenor Mews
    3. 19/0176/HOUS – 1 Cavendish Mews
    4. 19/0177/HOUS – 5 Norwich Close
    5. 19/0206/HOUS – 10 Church Hill
    6. 18/1672/FUL & 18/1673/LBC – Washingborough Hall Hotel
2528. THE FOLLOWING ITEMS WERE DISCUSSED AND RESOLVED
  1. Channel 4 TV: request to post an item on Councils Facebook page – this was agreed
  2. LALC: Collaboration Project – it was agreed for Julia to complete the form
  3. LALC: Local Councilors Networking Day – no one wished to attend.
  4. LALC: Training Courses – the following were agreed: to check availability and book, if possible Cllrs Mrs Whipp and Crawford on the new Councillors course and the book Cllrs Mrs Simons, Fothergill and Kent on the Cllr Training Day
  5. Army Cadets: Authority to train on Council Land (Chapel Park) – this was agreed, with the proviso that when an exercise, using Chapel Park, is to take place 5 days’ prior notice is given. (Cllr Clark abstained from voting)
  6. Review of Litter Bins – it was agreed to site a litter bin adjacent to the dog waste bin at the bottom of Ferry Lane.
2529. FINANCIAL MATTERS
  1. The following were resolved:
    1. The schedule of payments (see page 701)
    2. The Unity Trust Bank balance was reported as £57,309.26.32 at the end of March 2019.
    3. The accounts for March were noted.
2530. CORRESPONDENCE
  1. a. For discussion: none
    1. Resident: Speeding on Lincoln Road – Council agreed to request that the Road Safety Partnership attend a future meeting to advise what, if anything, can be done to help reduce the speed of traffic on Lincoln Road. Once the speed restriction, on Lincoln Road, has been either lifted or made permanent Council will review speed limit stickers for dustbins.
    2. Resident: Increase in traffic re Eastern By Pass – Council agreed that all necessary requirements would have been undertaken by LCC Highways and that the query would have been best discussed at the various consultations held prior to the building of the EBP.
  2. b.For information:
    1. LALC: LALC News - noted
    2. Galliford Try/LCC: - noted.
    3. LALC: Service Level Agreement - noted
    4. LCC: Street Lighting Policy - noted

Under the Public Bodies (Admission to Meetings) Act 1960 Councillors resolved to move into closed session for the following items:

2531. SCHEDULE OF PAYMENTS (WAGES/SALARIES)
  • The schedule of payments was approved.
There being no further business the meeting closed at 9.35pm.

SCHEDULE OF PAYMENTS: 22 March - 18 April 2019

a. Petty Cash
No Date Item Value
i 18 Apr 2019 Kettle £7.00
ii 18 Apr 2019 USB, Dish Washer Cleaner £12.00
    Total = £19.00
b. Current Account
No Date Item Value VAT
i 29 Mar 2019 Gas (CC) £224.76 £44.95
ii 29 Mar 2019 Gas (P) £99.24 £4.96
iii 29 Mar 2019 Hedge Flailing £230.00 £46.00
iv 18 Apr 2019 NDR (P) £350.60  
v 18 Apr 2019 NDR (CC) £355.70  
vi 18 Apr 2019 Gas (CC) £217.05 £43.41
vii 18 Apr 2019 Telephone & Broadband £52.90 £10.58
viii 18 Apr 2019 Electricity (CC) £284.98 £57.00
ix 18 Apr 2019 Water Rates (P) £73.50  
x 18 Apr 2019 LALC Annual Subs & Training Scheme £776.88 £26.00
xi 18 Apr 2019 Annual Insurance £4,303.26  
xii 18 Apr 2019 CC Refund £160.00  
xiii 18 Apr 2019 Seasonal Lighting £6.86 £0.34
xiv 18 Apr 2019 Youth Club £2,720.00  
xv 18 Apr 2019 Air Filter £45.00 £9.00
xvi 18 Apr 2019 Photocopier Charges £193.55 £38.71
xvii 18 Apr 2019 Bin Collection Charges £312.00  
xviii 18 Apr 2019 Fencing & Carriage Charges £89.16 £17.83
xix 18 Apr 2019 Computer Service & Security £65.99  
xx 18 Apr 2019 Grant £750.00  
xxi 18 Apr 2019 Outside Lights, Fire Alarm & Emergency Lighting £774.98 £149.00
xxii 18 Apr 2019 Litter Bin, Cleaning & Stationery £323.11 £64.64
    Sub Total = £12,748.65  
xxiii   Salaries, Pensions & HMRC £7,496.45  
         
    Total Expenditure 22 Mar 2019 - 18 Apr 2019 = £20,264.10